Privacy Policy for Timeless

Effective Date: [Insert Date]

1. Introduction

Welcome to Timeless, a time attendance application that uses selfie verification and location detection to ensure accurate attendance tracking. We take your privacy seriously and are committed to protecting your personal data.

By using Timeless, you agree to this Privacy Policy.

2. Information We Collect

a. Personal Information

• • Full name
• • Email address
• • Phone number (if provided)
• • Profile photo
• • Employment ID or company-related data

  b. Attendance Data

• • Selfie photo at clock-in/clock-out
• • Timestamp of attendance events
• • GPS location at the time of check-in/out

  c. Device & Usage Data

• • Device type and operating system
• • App activity logs and crash reports
• • IP address (for security audits)

  d. Permissions

• • Camera access (for selfie check-in)
• • Location services (for geolocation-based attendance)
• • Notifications (for attendance reminders or alerts)

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  3. How We Use Your Information

  Your data is used strictly for attendance-related and system improvement purposes:

  - Verifying user identity during check-in/out

• • Recording attendance logs for employers
• • Ensuring location compliance (e.g., worksite attendance)
• • Sending reminders and relevant notifications
• • Improving app performance and support

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  4. Data Sharing & Disclosure

  We do not sell your personal information. We may share data:

  - With your employer, as part of the attendance report

• • With service providers under data protection agreements
• • To comply with legal requirements
• • To detect, prevent, or address misuse or fraud

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  5. Data Retention

  We retain personal and attendance data only as long as necessary for operational and legal reasons. Once no longer required, data is securely deleted.

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  6. Your Rights

  You have the right to:

  - View and update your profile information

• • Request deletion of your account and associated data
• • Revoke app permissions (such as location or camera)
• • Lodge a complaint with a data protection authority (if applicable)

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  7. Data Security

  We use encryption and secure storage to protect your personal information, selfie images, and location data from unauthorized access.

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  8. Children’s Privacy

  Timeless is intended for adult employees and professionals. We do not knowingly collect data from users under 13 years of age.

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  9. Changes to This Policy

  We may update this policy occasionally. Changes will be notified via in-app alerts or emails, and the effective date will be updated.

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  10. Contact Us

  For questions or concerns regarding this policy:

  Email: support@timelessapp.com

• • Email: Send a request to support@timelessapp.com from your registered email

  All deletion requests will be processed within 7 business days after verification.

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  2. What Happens After Deletion

  Upon deletion:

  - Your personal information, attendance logs, and selfie records will be permanently removed

• • You will no longer be able to access your account or history
• • Some anonymized data may be retained for analytics and audit purposes

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  3. Exceptions

  We may retain limited data if:

  - Required by labor laws, contracts, or legal obligations

• • Needed to resolve disputes or enforce company policies
• • Stored in secure backups (with limited retention period)

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  4. Contact for Deletion

  If you have any issues with account deletion, contact:

  Email: support@timelessapp.com